Project Handover Document Template

Introduction Welcome to the Project Handover Document Template. This guide is designed to facilitate a smooth transition of projects from one team or individual to another. It outlines the critical components of the handover process, ensuring that all relevant information is captured and communicated effectively.

1. Executive Summary

• Purpose: The executive summary provides a concise overview of the project, including its objectives, scope, and key milestones.
• Project Status: Summarize the current status of the project, highlighting any completed tasks and outstanding issues.
• Key Achievements: Detail significant accomplishments and deliverables achieved to date.
• Challenges and Risks: Outline any challenges faced and potential risks moving forward.

2. Project Details

• Project Overview: Provide a detailed description of the project, including its goals, deliverables, and timelines.
• Scope of Work: Define the scope of the project, including the boundaries and limitations.
• Project Timeline: Include a timeline of key milestones, deadlines, and deliverable dates.
• Budget and Resources: Detail the project's budget, including expenditures and remaining funds, and list the resources allocated.

3. Team and Stakeholders

• Project Team: List the members of the project team, their roles, and contact information.
• Stakeholders: Identify key stakeholders, their interests, and their level of involvement in the project.
• Communication Plan: Outline the communication strategy, including how information is shared and the frequency of updates.

4. Documentation and Deliverables

• Project Documentation: Provide a list of all project-related documents, including plans, reports, and contracts.
• Deliverables: Detail the deliverables produced and their status.
• Access Information: Include information on how to access project documents and systems.

5. Handover Process

• Transition Plan: Outline the steps for transitioning the project to the new team or individual.
• Knowledge Transfer: Describe how knowledge and information will be transferred, including training and briefing sessions.
• Outstanding Actions: List any actions or tasks that need to be completed as part of the handover process.

6. Conclusion

• Summary of Key Points: Recap the main points covered in the document.
• Next Steps: Provide a clear outline of the next steps in the handover process.
• Contact Information: Include contact details for any follow-up questions or additional support.

Appendices

• Supporting Documents: Attach any additional documents or appendices that support the handover process.